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7078500018Yellow Paper$2,000 - $10,000, requires Dept. head approval0
7078500019Blue FormCash receipt1
7078500020EIN #23-13526752
7078500021Ways to give credit card #Only over phone Scan and email card with all but last 4 crossed out3
7078500022Tax exemption certificateIn treasurers drive, give when ppl sign out credit cards for NJ and PA4
7078500023Purple boxReceipts for upcoming credit card statement5
7078500024Pink FormsCoaches stipends6
7078500025Credit card check outsDon't forget receipts7
7078500026FilingAlphabetic folders, chronologic within folders8
7078500027Prepaid code01-0000-1410, no project code9
7078500028Fixed assets01-0000-1850, no project code10
7078500029Admin codes01-100011
7078500030Instructional (teaching) codes01-200012
7078500031Summer program codes01-300013
7078500032Development codes01-400014
7078500033Plant (b&g, maintenance) codes01-500015
7078500034Athletics codes01-600016
7078500035Student accounts codes01-700017
7078500036Temporary restricted funds02-800018
7078500037Citizens Bank Disbursement Account#350319
7078500038Board of trustees PC111520
7078500039Travel PC5580, just airfare and baggage21
7078500040Meals PC580522
7078500041Mileage and parking PC557523
7078500042Miscellaneous PC613524
7078500043Mothers club PC1146 - not prep shop25
7078500044Prep Shop PC1145 - not mothers club26
7078500045Cost of Goods Sold PC589527
7078500046Miscellaneous PC613528
7078500047Phone PC546029
7078500048Hockey, RugbyClubs30
7078500049Crew, VolleyballSports31
7078500050Stamp machineCode 1851, select finance dept, don't forget to lock32
7078500051Access money manager company and user IDpstjopre pgrey33
7078500052Prepaid expenses entry code01-0000-141034
7078500053Prepaid expenses processCopy check, write "copy" and "prepaid" on top, put in prepaid folder35
7078500054Accrued expensesexpenses incurred but not yet paid in cash or recorded, kept in excel sheet36
7078500055Mileage reimbursement rate0.53537
7080198739Main card first and last nameS Prep School38
7080199865Last 4 EIN267539
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